We are looking for a detail-oriented and proactive Sr. Executive – SEZ Compliance & Administration to manage all SEZ statutory compliances, documentation, and liaison activities while overseeing day-to- day office administration. The ideal candidate should have hands-on experience in SEZ processes, government documentation, vendor management, and office facilities administration within an IT/ITES environment.

Key Responsibilities

SEZ Compliance & Documentation (60%)

• Manage end-to-end SEZ compliance activities as per SEZ Act, Rules, and applicable government regulations.

• Prepare, verify, and submit all SEZ-related documentation including:

  • SOFTEX Forms
  • Bill of Entry
  • Shipping Bills
  • Procurement Documentation
  • Re-warehousing Certificates
  • Bonding & De-bonding documentation
  • Asset movement documentation
  • Import & Export related documentation

• Coordinate with:

  • SEZ Development Commissioner Office
  • Customs Department
  • Authorized Officers
  • Consultants
  • Internal Finance and Operations teams

• Ensure timely filing of:

  • Quarterly & Annual SEZ Returns
  • Compliance reports
  • Statutory registers

• Maintain records of imported and indigenous assets as per SEZ regulations.

• Coordinate audits related to SEZ compliance.

• Ensure adherence to all documentation timelines and statutory requirements.

• Maintain complete digital and physical records for inspections and audits.

• Track regulatory changes and ensure implementation of new compliance requirements.

Office Administration (40%)

• Manage day-to-day office administration and facility operations.
• Handle office maintenance, repairs, housekeeping, security, and pantry services.
• Coordinate with office vendors including:
  • Housekeeping
  • Security Agency
  • Internet Service Providers
  • Facility Maintenance Vendors
  • Electrical & HVAC Vendors
  • Office Supplies Vendors
• Monitor Annual Maintenance Contracts (AMC) and vendor performance.
• Process vendor quotations, purchase requests, invoices, and payment coordination.
• Ensure workplace readiness, hygiene, and safety standards.
• Maintain office assets and inventory records.
• Coordinate employee seating arrangements and workspace management.
• Support office events, employee engagement activities, and administrative logistics.
• Coordinate with building management for common facility requirements.

Required Skills & Competencies

Technical Skills

• Strong knowledge of SEZ Rules, Customs procedures, and statutory compliance.
• Hands-on experience with SEZ documentation and filing processes.
• Knowledge of Import & Export documentation.
• Good understanding of office administration and facility management.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience working with ERP/Compliance portals is an added advantage.

Behavioral Competencies

• High attention to detail
• Strong documentation and record management skills
• Excellent coordination and follow-up abilities
• Good communication and stakeholder management
• Vendor negotiation skills
• Problem-solving mindset
• Ability to work independently
• Strong ownership and accountability

Eligibility:-

Education

• Bachelor’s Degree in Commerce, Management, Administration, or related field.

• Certification in Export-Import, Logistics, or SEZ Compliance will be an added advantage.

Experience

• 5–8 years of relevant experience in:

  • SEZ Compliance
  • SEZ Documentation
  • Office Administration
  • Vendor Management

• Prior experience in an IT/ITES company operating from an SEZ is highly preferred.

About ProMobi Technologies:

ProMobi Technologies is one of the fastest-growing bootstrapped SaaS companies. Our mission is to empower organizations across different verticals to solve real business problems with world-class SaaS products. We are driven by young, passionate, and highly experienced professionals who have a knack for building cutting-edge solutions and delighting our customers. Our product portfolio includes Scalefusion, a Unified Endpoint Management (UEM) solution, NuovoPay, a Device Financing Risk Management (DFRM) platform, and NuovoTeam, a Push-to-talk & team communication platform.

Our Products:

Scalefusion (formerly known as Mobilock Pro)

Scalefusion - our flagship product is a leading mobile device & endpoint management software helping businesses to secure and manage a fleet of mobile devices and diverse endpoints including smartphones, tablets, laptops, rugged devices, POS, and digital signages.

NuovoPay

NuovoPay enables Telecom Carriers, Resellers & Finance companies to protect their leased devices against EMI payment defaults. NuovoPay’s mobile locking technology remotely locks the devices that are leased to the consumers in the event of failure in EMI payments or if the devices are reported stolen. This ensures reduced collection costs and timely EMI payments.

NuovoTeam

NuovoTeam is an all-in-one employee productivity and push to talk(PTT) app that facilitates employee productivity tracking, communication and collaboration across your workforce with its distinctive features